How to Plan a Last-Minute Event: Quick and Easy Rental Solutions

fantastic event with minimal fuss.

First, prioritize your needs. Start by identifying the essential items you absolutely must have, such as seating, tables, and maybe a tent if you’re hosting outdoors. Contact rental companies immediately to check availability. Many companies keep a stock of popular items on hand and can accommodate last-minute orders, especially if your event is small to medium-sized.

Next, simplify your decor. Focus on one or two impactful pieces rather than trying to over-decorate. For example, renting a few statement pieces like a large backdrop, a balloon arch, or some dramatic lighting can create a focal point and set the mood without requiring a lot of time or effort.

If you’re serving food, consider renting a buffet setup. Buffets are easier to manage last-minute than a plated meal and require fewer rentals like dinnerware and cutlery. You can also rent catering equipment like chafing dishes, drink dispensers, and serving utensils to keep things streamlined and simple.

Don’t forget about entertainment! If you’re short on time, renting a sound system and

setting up a playlist can be a quick and easy solution. For something more interactive, consider renting a photo booth—many companies offer digital setups that can be delivered and set up quickly.

Finally, delegate where possible. Enlist the help of friends, family, or colleagues to handle specific tasks like picking up rentals, setting up tables, or managing the guest list. By sharing the workload, you’ll reduce your stress and ensure that everything comes together smoothly.